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Individual thesis steering committee (CSI)

The specific role of the tutor

 Your tutor is chosen by the CPO and the doctoral school mangement.
You will receive an e-mail from the secretariat giving you the name of your tutot as soon as he or she accepted the assignment. His role is to: 

  • Meet the doctoral student during the first year of the thesis. This meeting is informal: it is a first contact. It is initiated by the tutor.
  •  Participate in the meetings of the follow-up committee. This committee meets on the doctoral student's initiative but it is the tutor who coordinates the discussions*
  • Advise and assist the doctoral student in case of difficulties. The doctoral student should not hesitate to contact his/her tutor. In case of conflict, it is advised to contact the school management to find a solution.
*The tutor will serve as the committee coordinator and must:
1/ be affiliated to the School (with some exceptions)
2/ belong to another laboratory or UMR than the one of the doctoral student and the members of the management team in order to bring a different perspective and encourage exchanges within the ED.
The tutor must be free of any personal and scientific conflict of interest in order to play his/her monitoring role in complete independence.

The role of the Monitoring committee - CSI

The role of the monitoring committee is to provide an outside perspective on the progress of the thesis in order to discuss, advise and guide the doctoral student's work.
It is also the committee's role to alert the management team or the ED if any problems arise.
The committee meets between 1 June and 30 September before each re-registration (end of D1, end of D2, end of D3, etc.).

Composition of the monitoring commitee

The individual thesis steering committee includes
- the tutor proposed by the CPO
- a member from outside the PhD student's laboratory and the thesis project
- a member from outside your registration institution (the laboratory is not affiliated to the registration institution)
_ an other member (possibility internal to the laboratory but not to the team)

Please note that: 
_ no member may be from the same team (it is possible to be from the same laboratory)
_ it is recommended that no two members should be from the same laboratory or entity
_ if you wish an IGR to sit on your jury, please replace the HDR date with the thesis defence date. Without a thesis, this person cannot be a member of your ISC. 
 
NB: the director and co-director must attend ISC meetings. Co-supervisors are not obliged to attend.
 

Organisation of monitoring commitee meetings

Before the meeting

  •  For D1s and those wishing to change their composition, this must be validated by the management: send the document to e2m2.codir@listes.univ-lyon1.fr before 24 May 2024.
  • The doctoral student downloads the report form 
  • He/she writes a report of no more than 5 pages in which he/she specifies the methods used, the results obtained and the conclusions drawn.
  • He/ she completed the portefolio (except for doctoral students enrolled from 2023/2024 onwards, this dcocument will be filled in automatically on ADUM)
  • The doctoral student sends the file and the report to the tutor and the committee members.

The tutor brings this file and the report to the meeting.

During the meeting

  • Oral presentation of the doctoral student: duration to be established with his/her thesis director
  • Questions from the committee, discussion. NB: at the end of D2, the professional project of the doctoral student, post-doctoral projects, post-thesis, etc. will also be discussed.
  •  Dialogue of the committee with the doctoral student, without the thesis director(s).
  • Dialogue of the committee with the thesis director(s), without the doctoral student.
  • Synthesis and draft of the minutes.

After the meeting

The report is finalized and signed by the tutor, then sent to the PhD student.
The PhD student sends it and activity report (in a same pdf) and annex (another pdf) to secretariat.e2m2@univ-lyon1.fr before September 30, 2024.

For D1 students: if the doctoral student started his/her thesis between September 2023 and December 2023, the CSI must be done before September 30, 2024
If the doctoral student started his/her thesis after January 1, 2023, the ISC must be done before October 31, 2024.


After the validation email, the doctoral student uploads the report and activity report on ADUM and requests his re-registration.
 

CSI at 6 months

After your hearing, the CPO asked you to do an CSI at 6 months. You must therefore complete the composition of the CSI and the CSI CR at 6 months after your hearing and redo the CSI CR before 31 October.